Saturday, March 13, 2010
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WEB-BASED BMS: DOCUMENT CONTROL MODULE

Mireaux's Web-Based Quality Management System's Document Control module has several components that work together to meet the different aspects and requirements of the ISO 9001:2008 and ISO 27001:2005 standard.  Below is a brief explanation of each one of them.

Procedures

Well written, clean, concise and clear procedures are essential to understanding and following a Quality or Information Security Management System. This module helps you build and issue procedures that are well suited for graphical and text-oriented people and with minimal fluff so you can get straight to the heart of the procedure.  Flowcharts or graphics in the procedure may contain hot links to areas within the procedure or outside the procedure so you can find references with ease.  The text in the procedure also may contain links to references such as other procedures, forms, etc.

Forms

Mireaux understands that not all forms are created equal. While we can help you convert your forms to dynamic online format, this is the one area where you can upload forms the way they are, be it Excel, Word, PDF, image, etc. The forms can be called out from other areas of the Web-Based QMS, such as procedures or manuals.

Records Matrix

The ISO 9001 and ISO 27001 standard requires that companies maintain records available and retrievable.  The Web-Based QMS' Records Matrix is designed to serve as a central list of records maintained by the company. Linking to remote sources of record storage is also allowed in cases where records are kept on the intranet or electronically at a different server.

Documents of External Origin

Most companies own documents of external origin - not revision-controlled by the company -such as government or military standards. The ISO 9001 and ISO 27001 standards require that companies identify these type of documents so that when they are revised, all appropriate copies can be updated accordingly.  This module assists by having a centralized list of all documents of external origin and by allowing to post electronic copies of the documents when available.

Continual Improvement Program (CIP)

The Continual Improvement Program (CIP) is a powerful online, closed-loop Corrective and Preventive Action system that is capable of handling corrective and preventive actions, customer complaints, internal or external audit findings, management review action items, supplier corrective actions and other nonconformances. Once a CIP is initiated, it goes through a 7-step process (long route) to ensure appropriate investigation, verification and validation. The entire process is handled online without the need to ever print a piece of paper. Short and long resolution paths are available depending on the severity of the CIP.ÂPlease go to the CIP page to learn more.

Glossary

Every company has a set of acronyms or lingo that belongs only to the company or the industry the company is in. The Glossary module allows a company to maintain a list of these  words or acronyms in alphabetical order and to add any other words, such as those used just for ISO purposes.

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